AOAC Awards Program Policy Documents 4/2020

Section 14

AOAC INTERNATIONAL POLICY ON THE AWARDS PROGRAM

Purpose The purpose of this statement is to establish an Association awards policy, including goal and objectives, and to document the awards covered by the policy. Background The Task Force on Review of Awards Programs was established in June 1992 with the mission of ensuring that the Association has a coordinated and comprehensive awards program that provides appropriate recognition of service and scientific excellence and scholarship support in areas of importance to the Association. One of the recommendations made in 1995 was to have AOAC INTERNATIONAL document all awards in one policy statement that is prefaced by a statement of the goal and objectives of the policy, thereby establishing the AOAC awards program as an integrated program to reward and encourage both scientific achievement and dedication to AOAC programs. The Board of Directors concurred. Policy 14.1 The Goal and Objectives of the Awards Program Goal The goal of the AOAC INTERNATIONAL Awards Program is to recognize contributions and encourage active participation of individuals and the scientific community in the pursuit of the goals and objectives of AOAC INTERNATIONAL. Objectives A. To recognize outstanding scientific contributions to analytical methodology and the development and maintenance of high quality analytical measurements in areas of interest to AOAC INTERNATIONAL. B. To recognize contributions to the achievement of the goals and objectives of AOAC INTERNATIONAL. C. To encourage participation of member and non-member individuals and organizations in achieving the goals and objectives of AOAC INTERNATIONAL.

AOAC INTERNATIONAL BOARD OF DIRECTORS POLICIES AND PROCEDURES COMPENDIUM __________________________________________________________________________

Components of the Awards Program 14.2

The Harvey W. Wiley Award for the Development of Analytical Methods Established in 1956 to honor Dr. Harvey W. Wiley, the award may be presented each year to a scientist or group of scientists who have made an outstanding contribution to analytical method development (November 1997) in an area of interest to AOAC INTERNATIONAL. The award recipient receives a cash award of $5,000, an award bearing an appropriate testimonial, and reimbursement of expenses (in accordance with the AOAC INTERNATIONAL travel policy) incident to attending the AOAC INTERNATIONAL Annual Meeting at which the award is presented. In addition, the award recipient’s accomplishments will be the focus of the Harvey W. Wiley Symposium at the same Annual Meeting. The Harvey W. Wiley Scholarship This scholarship was established in 1963 and consists of a US$1,000 scholarship awarded annually to a worthy upper division undergraduate or graduate student majoring in a field which supports the mission of AOAC INTERNATIONAL. (June 1989, September 1994). In addition, AOAC will fund the awardee = s travel to the AOAC INTERNATIONAL Annual Meeting. See Appendix A14.3. The Harvey W. Wiley Awards Fund This fund is used solely to support the Harvey W. Wiley Award and the Harvey W. Wiley Scholarship. Endowed initially by Anna Kelton Wiley, widow of Harvey W. Wiley, and the AOAC general fund, the fund is also supported by contributions from members and others (1962). Contributors are acknowledged in the Journal of AOAC INTERNATIONAL (1962) and in the AOAC INTERNATIONAL magazine, Inside Laboratory Management . The Wiley fund principal may be invested in government bonds, certificates of deposit, savings banks, and high-grade corporate or utility bonds (1971). William Horwitz Award Established in 1995 to honor a lifetime of accomplishments and dedication by Dr. Horwitz and to continue to honor those individuals, who through their dedication and commitment, have been exemplary in their efforts to carry out the principles and ensure the accomplishment of the goals espoused by AOAC INTERNATIONAL. The award consists of lifetime membership in AOAC INTERNATIONAL, an award to be presented at the Annual Meeting most closely following the designation of an awardee, and, if needed, all expenses incident to attending the Annual Meeting where the award is to be presented. This award is granted rarely, it is not intended to be an annual or frequent award. See Appendix A14.4.

14.3

14.4

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14.5

Fellow of AOAC INTERNATIONAL The Fellow of AOAC INTERNATIONAL Award recognizes the dedication of the volunteers who serve the Association. Fellows are chosen from those members who have given 10 or more years of meritorious service to AOAC in an appointed capacity (1963), or those members who have served less than 10 years, but who have provided significant service to the association (November 2000). The newly elected Fellows are presented at the AOAC INTERNATIONAL Annual Meeting and receive an award. Members elected as Fellows remain so for life. They are listed each year in the membership directory, receive a "Fellow" ribbon at each annual meeting. Once retired, upon written request and payment of the annual Retired Fellow dues, Fellows are eligible for Retired Fellows status. Any special benefits accorded Retired Fellows shall be determined by the Board of Directors (September 1996). See Appendix A14.5. General Referee of the Year Award Established by the Board of Directors by recommendation of the Official Methods Board (OMB), the award recognizes outstanding volunteer commitment and leadership in method development on the part of a General Referee (September 1994). The awardee is recognized and receives an award at the AOAC INTERNATIONAL Annual Meeting. See Appendix A14.6. Collaborative Study of the Year Award This award recognizes excellence on the part of Study Directors with regard to scientific innovation and soundness of design, implementation, and reporting of a collaborative study with emphasis on noteworthy aspects, such as innovative technology or application, breadth of applicability, critical need, difficult analysis, or range of collaborators (1986). The Study Director who conducted the collaborative study of the year is recognized and receives an award at the AOAC INTERNATIONAL Annual Meeting. All collaborators participating in the study will receive a plaque and letter of appreciation. See Appendix A14.7. Study Director of the Year Awards The Study Director of the Year awards recognizes consistently outstanding performance by Study Directors over a period of years (1986). The maximum number of awards is one per methods committee. The awardees are recognized and receive awards at the AOAC INTERNATIONAL Annual Meeting. See Appendix A14.8. Methods Committee Advisor of the Year Award Established in 1995, the Committee Advisor of the Year Award is given to a Committee Statistician, Safety or other Advisor, in recognition of outstanding service in assistance to Associate Referees and review of methods, protocols, and collaborative studies. The awardee is recognized and receives an award at the AOAC INTERNATIONAL Annual Meeting. See Appendix A14.9.

14.6

14.7

14.8

14.9

14.10 Community Volunteer of the Year Award

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This award recognizes a Community Volunteer who has exhibited timely, competent, and exemplary service to his/her respective community. In addition, the nominee has significantly contributed to AOAC INTERNATIONAL over a period of years with other accomplishments related to his/her area of expertise. 14.11 Single Laboratory Validation Study of the Year Award 2009 the OMB added an award category for the Single Laboratory Validation Study of the Year. This award recognizes a published study that exhibits a unique or particularly noteworthy aspect such as innovative technology or application, breadth of applicability, critical need or difficult analysis. 14.12 Method Committee Member of the Year Award The award is intended to emphasize the importance of the Method Committee Member in finding, guiding and reviewing the development and validation of analytical methods for the detection, identification, and/or quantitation of analytes from a variety of matrices recommended for adoption by AOAC INTERNATIONAL. In addition, the Method Committee Member is also charged with advising other volunteers regarding methods development activities, recommending potential General Referees, serving as a scientific expert in the field of one or more topic area, reviewing protocols and completed studies, attending all committee meetings, taking part in all actions associated with the Official Methods SM process. The award commends the Method Committee Member who most notably demonstrates those characteristics. 14.13 Expert Review Panel of the Year Award 2009 the OMB added an award category for the Expert Review Panel of the Year Award. The award recognizes the unique or particularly noteworthy aspect of a review panel report is highlighted as making the ERP worthy of the award, such as innovative technology or application, breadth of applicability, critical need, difficult analysis, or timeliness. 14.14 Certificates of Recognition Each AOAC INTERNATIONAL volunteer receives a Certificate of Recognition for completion of service in a volunteer position. This includes committee members; Study Directors, collaborators and laboratories participating in collaborative studies; Section officers; and Task Force members. (April 1985, March 1989, June 1988, March 1995) 14.15 Volunteer Pins This program provides each volunteer with a lapel pin denoting his or her participation in AOAC INTERNATIONAL as a volunteer. Begun in 1991, by providing all then current volunteers with a pin, the program is continued by providing a pin in conjunction with appointment to first AOAC volunteer position.

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14.16 Membership Certificates Each Member receives a certificate recognizing him or her as a Member of AOAC INTERNATIONAL. Begun in 1993, by presentation of a certificate to each Member, the program is continued by providing certificates upon initial enrollment of an individual as a Member of AOAC INTERNATIONAL. 14.17 Special Recognition Awards These awards are given to recognize an extraordinary volunteer contribution to the Association, one in which the dedication and effort goes well beyond what is generally expected (November 1996). Any interested party may nominate an individual for the award. The nomination must be in writing, directed to the Board of Directors at the Association ’ s headquarters office, and detail what is considered extraordinary about the nominee ’ s contribution. The recipient will receive a plaque or other recognition, as appropriate (November 1996). Receipt of awards is publicized in the Journal of AOAC INTERNATIONAL , Inside Laboratory Management , an Annual Meeting awards booklet, and elsewhere, as appropriate (Tradition). B. Contributions to set up specific awards in the name of an organization in partnership with AOAC can be accepted as long as awardees are selected by a volunteer panel independent of the partner organization. * * * * * * Approved: June 1995; September 1996 -- section number changed throughout the policy and all appendices; Revised: November 1996; November 2000; October 2009; March 2020 14.18 General A.

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Appendix A14.2

AOAC INTERNATIONAL POLICY ON ADMINISTRATION OF HARVEY W. WILEY AWARD

Background This policy establishes written guidelines for awarding the AOAC INTERNATIONAL Harvey W. Wiley Award for Excellence and Development of Analytical Methods (September 2017). History Dr. Harvey W. Wiley, founder, President and Secretary of AOAC, was instrumental in establishing the National Pure Food, Drug, Cosmetic and Meat Inspection Laws in the United States. In 1956, a Harvey W. Wiley Award Committee was created to explore the potential for establishing an award and to suggest rules, regulations, and procedures for administration. Their recommendations were approved at the 1956 annual meeting and "The Harvey W. Wiley Award for Development of Analytical Methods" was established. The purpose of the award, as stated in the 1956 report, is "...to recognize and encourage the development of outstanding analytical methods for application to problems encompassed by the Official Methods of Analysis of the Association of Official Agricultural Chemists." This was the extent of the criteria established. In 1972, the Harvey W. Wiley Committee was asked to develop new guidelines for the award. The Committee submitted a revision of the criteria for judgment of the Wiley Award recipient to emphasize contributions to regulatory-oriented methods, beginning with 1974 submissions. The revision was approved by the Board of Directors (1973). The award originally consisted of a monetary award with an appropriate scroll, and an allowance for expenses incident to attending the meeting at which the award will be presented (September 2017). The award recipient gave an address at the opening session of the meeting. In December 1991, the Wiley address was moved out of the Opening Session and the Wiley Award Symposium was created with the Wiley Address as the keynote. A Wiley booth was established in the exhibit hall at the meeting where the Wiley award recipient spends time in the booth to receive well-wishers and answer questions about his or her work.

Policy

I.

Purpose The purpose of the award is to recognize and encourage outstanding contributions to analytical method development (November 1997) in areas of interest to AOAC INTERNATIONAL.

II.

Criteria A.

Nominees should be a scientist or group of scientists who have made an outstanding contribution to analytical method development (versus areas such as quality assurance, statistics, or laboratory administration) (November 1997) in an area of interest to AOAC INTERNATIONAL, such as in foods, food additives, vitamins, supplements, pesticides, drugs, cosmetics, plants, feeds, fertilizers, hazardous substances, air, water, or other commodities and analytical matrices. B. Developed a significant analytical method or technique and must have an extensive record of methods development. C. Supported accomplishment or series of accomplishments by manuscripts in peer-reviewed journals. D. Solved problems of importance or contributed techniques which can be regarded as major advances in basic or applied research. E. Widely recognized by his, her, or their peers. F. Need not be a member of AOAC INTERNATIONAL. Procedures A. The award is presented annually; however, if no suitable candidate is found in a particular year, no award will be made. B. Nominations are solicited and accepted throughout the year. Nominations must include a biographical sketch of the candidate, a list of publications and other writings, specific identification of the work on which the nomination is based, and an appraisal of the nominee's accomplishments, particularly with regard to the work to be recognized by the proposed award (1956). A curriculum vitae may be included with the nomination to help with the first two required items for the nomination. However, the second two items required for the nomination must be addressed independently of the curriculum vitae. AOAC headquarters has a nomination form. C. Nominees remain eligible for four award years. However, nominators will be contacted annually and invited to submit updates to the nominees file (November 1997). After four years, the nominator(s) may renew the nomination for another four years by means of a letter accompanied by updated biographical material (March 1993). The nominator will be notified when their nomination has expired to give him/her an opportunity to renew the nomination. Wiley Committee members who make nominations may remain on the committee, and the President may change the voting procedures to accommodate this (November 2000). 2

III.

D. On March 1 of each year, the nominations are sent to the Harvey W. Wiley Award Committee for a vote to determine the award recipient for the following year). E. The committee votes by mail or electronically (November 2010). Each committee member ranks his or her top five choices. The votes are sent directly to the President. The President then distributes points -- five points for first place, four points for second place, etc. The points are totaled and the highest point recipient is the awardee. In the case of a tie vote, only the tied candidates go back to the committee and a second vote is taken. If the award recipient cannot be chosen in this manner, the President will cast the deciding vote. F. The selection process should be completed by April 20. The award recipient is notified by the President. Also, the Annual Meeting Program Committee is told the name of the award recipient and area of expertise in order to plan the following year's Wiley Symposium. A representative from the Annual Meeting Program Committee contacts the award recipient to discuss his or her participation at the Wiley Symposium. No one other than the recipient, the Harvey W. Wiley Award Committee, the Annual Meeting Program Committee, and the AOAC Board of Directors is notified at this time and all are asked not to discuss the award recipient outside of their respective Committees. The award recipient is not announced until the next year, the year of their award, in order to not distract from the current year’s award recipient (November 1997). G. During the first quarter of the award recipient’s year, an announcement is made in the form of an article in Inside Laboratory Management and the information is included in the quarterly report. Also a press release is sent to appropriate publications and associations including any requested by the award recipient. In addition, the Wiley address at the Annual Meeting is published in a post- meeting issue of the Journal of AOAC INTERNATIONAL typically the January issue. The award recipient receives a cash award of $5,000, an award, and reimbursement of expenses to the Annual Meeting in accordance with the AOAC INTERNATIONAL travel policy (November 1997). The cash award and travel expenses defined above are a total for the award recipient chosen whether an individual or group of individuals. B. The Harvey W. Wiley Award Symposium at the Annual Meeting focuses on the area of work of the award recipient and is a forum for the award recipient to present his/her work. Space is provided in the AOAC booth in the exhibit hall for the award recipient to meet with attendees. * * * * * * Approved: December 1991; revised September 1995; revised November 1997; revised November 2010; revised September 2017. IV. Award A.

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AOAC INTERNATIONAL TERMS OF REFERENCE

I.

NAME: HARVEY W. WILEY AWARD COMMITTEE

II.

MISSION: To select the recipient of the annual Harvey W. Wiley Award.

III. RESPONSIBILITIES:

(1) Review nominations annually and vote on the recipient of the award; (2) Review the nomination process and revise as appropriate to encourage additional nominations; (3) Assist in publicizing the award and encouraging nominations; (4) All Committee members, other than those holding ex officio appointments, serve at the pleasure of the President. All Committee members are expected to actively participate in the work of the Committee; including, but not limited to, promptly responding to communications, attending and actively participating in meetings, reviewing meeting background materials and agendas prior to meetings, and accepting and following through on assignments. Persons who do not actively participate will be removed from the committee by the President at the request of the Chair; and (5) If a committee member is nominated, that member must remove himself/herself from the committee until the nomination is no longer under consideration. IV. COMPOSITION AND ORGANIZATION: There shall be eight (8) Members, three at-large members who represent geographic regions outside North America so that there is a fair representation of membership. The President of AOAC will serve as the Chair. At least one past Wiley Award recipient will sit on the Committee as a member. Terms of appointment shall be staggered and for three years. Unless waived by the Board of Directors, no Member may serve more than two full terms without a break in service from the Committee. Appointments shall be made by the President in accordance with established AOAC policies. V. STAFF LIAISON: The Executive Director shall assign a member of the staff to serve as staff liaison. VI. REVIEW SCHEDULE: Every three years. VII. DATE ESTABLISHED: 1956 VIII. DATES REVISED: 9/87; 6/91; 11/97, 3/99, 3/01, 12/03, 11/10, 09/2017

AOAC INTERNATIONAL Policy on Administration of Harvey W. Wiley Scholarship Program Background AOAC INTERNATIONAL first established an annual Harvey W. Wiley scholarship award in October 1963. Until 1993 the program was administered by AOAC staff who annually solicited and processed applicants. The AOAC Committee on Scholarships selected an awardee from each year's group of applicants. In November of 1993 it was decided to abandon the costly process of soliciting and processing applicants and to award the scholarship directly to the alma mater or other college of choice of the Association's annual Harvey W. Wiley Award recipient; conditioned on the institution awarding the scholarship to a worthy student meeting criteria established by the Association. The amount of the scholarship is US$1,000. This policy documents the purpose, criteria and procedures for awarding the AOAC Harvey W. Wiley Scholarship. Policy I. Purpose The purpose of the scholarship is to encourage and assist study in the analytical sciences. II. Criteria A. Student must be an upper division undergraduate or graduate student majoring in the chemical or biological sciences or seeking a chemical- or biological-related major in a field such as agriculture, food science, environmental science, etc. B. Student should demonstrate an interest in pursuing a career in chemical or biological analysis, analytical research, regulatory compliance, laboratory management, or teaching in one or more of the fields of interest to AOAC INTERNATIONAL; such as foods, food additives, vitamins, supplements, pesticides, drugs, cosmetics, plants, feeds, fertilizers, hazardous substances, air, water, or other commodities or substances affecting the public health and safety, the economic protection of the consumer, or the protection of the quality of the environment. C. Student must demonstrate academic promise and have at least a "B" average in his or her overall course work. D. Student must be of good character and personality as determined by his or her academic department.

AOAC INTERNATIONAL Policy on Administration of Harvey W. Wiley Scholarship Program Page 2

E. Within a reasonable time of identification of the recipient or award of the scholarship by the institution, AOAC INTERNATIONAL must be notified of the name of the recipient and provided a biographical sketch, preferably with a picture, for publication in the AOAC INTERNATIONAL monthly magazine, Inside Laboratory Management. III. Procedures The following procedures will be used in administering the Harvey W. Wiley Scholarship. A. The AOAC Executive Director will assign a staff person responsibility for managing the program.

B. Beginning annually no later than shortly after the Annual Meeting of the Association, the responsible staff person will collaborate with the current Harvey W. Wiley Award recipient to identify the institution (and, if possible, the department within) to which the Scholarship should be awarded. C. The responsible staff person, with whatever assistance the Wiley Award recipient can provide, will then make contact with the appropriate official(s) within the institution and negotiate the awarding of the scholarship, by the institution, in the name of AOAC INTERNATIONAL and the Wiley Award recipient, to a worthy student meeting the AOAC INTERNATIONAL criteria. D. In the event the institution of first choice is unable to accept or award the scholarship under conditions acceptable to AOAC, the Wiley Award recipient will be asked to nominate a second

institution. * * * * * * Approved: June 1989 Revised: September 1994 Revised: June 1995

AOAC INTERNATIONAL

TERMS OF REFERENCE

I.

NAME: COMMITTEE ON FELLOWS

II. MISSION: To select members to be recognized for meritorious service to AOAC INTERNATIONAL. III. RESPONSIBILITIES: (1) To determine the criteria for meritorious service as specified in the AOAC INTERNATIONAL Bylaws; (2) To review potential candidates in terms of these criteria and vote according to procedures as instructed by the Chair; (3) To assist in publicizing the award and encouraging nominations; and (4) All Committee members, other than those holding ex officio appointments, serve at the pleasure of the President. All Committee members are expected to actively participate in the work of the Committee; including, but not limited to, promptly responding to communications, attending and actively participating in meetings, reviewing meeting background materials and agendas prior to meetings, and accepting and following through on assignments. Persons who do not actively participate will be removed from the committee by the President at the request of the Chair. COMPOSITION AND ORGANIZATION: There shall be up to seven (7) members and a Chair. The AOAC INTERNATIONAL past President will serve as the Chair. The members will serve staggered three-year terms. Reappointment, at the discretion of the President on the advice of the Chair, should be limited to six years of total unbroken service on the Committee. V. STAFF LIAISON: The Executive Director shall assign a member of the staff to serve as staff liaison. VI. REVIEW SCHEDULE: Every three years. VII. DATE ESTABLISHED: 1962 VIII. DATES REVISED: 9/88, 6/91, 11/97, 3/99, 12/03, 9/2010, 9/2017 IV.

Appendix A14.5

AOAC INTERNATIONAL POLICY ON ADMINISTRATION OF FELLOW OF AOAC INTERNATIONAL AWARD

Background This award was established in 1963 to provide a means for recognizing meritorious service to the Association. Originally, Fellows were selected from nominations sent to the Committee on Fellows by members of AOAC. The nominations required the sponsoring member to supply all pertinent information on the nominee and letters of endorsement from other members of the Association. In 1981 a point system was established and candidates were considered largely on the basis of their point rankings. Data for use in the point system was maintained in handwritten files that became difficult to maintain. A new procedure was instituted for collecting data by questionnaire to Members (December 1991). A questionnaire was sent to all Members following the establishment of the procedure. This ensured that all eligible Members are considered for nomination. This policy documents the guidelines for administering the Fellow of AOAC INTERNATIONAL Award. Policy I. Purpose The purpose of this award is to recognize the dedication of volunteers who serve the Association. II. Criteria To be a Fellow of AOAC INTERNATIONAL, a member must have rendered meritorious service to AOAC (September 1996). III. Procedures A. Nominating a Candidate 1. Anyone (including staff) may nominate a candidate for the Fellow of AOAC INTERNATIONAL Award. Staff will notify the International Coordination Committee to help promote and advertise the availability of the Fellows Award on an international scale. 2. To be considered for the award in any year, a nomination must be received, in writing, by the AOAC office by February 15 and a completed application must be received by the AOAC office by March 15 of the year of the award.

Processing Nominations

B.

1.

To determine or update eligible members histories of participation in AOAC, questionnaires will be sent to all AOAC Members with over 10 years of service requesting them to provide or update information regarding their volunteer activities on a periodic basis (November 1996). Members who have served less than 10 years, but who have provided significant meritorious service to the Association, may also be nominated (November 2001). When a nomination letter is received by AOAC, staff will send an application for the nominated individual to complete and return to the AOAC office. (November 2001). If a nominee is not a member, staff will contact and advise the nominator (November 1996). Using an established point system, if a nominee meets qualifications, staff will tally points. The point system was established and revised to rank volunteer contributions for use in evaluation of candidates (May 1981, June 1983, January 1988, June 1992, November 1996, September 2010). See Appendix A13.5.1. b. Two months before the late spring Board of Directors meeting, the staff liaison to the Committee on Fellows shall: a. Send each member of the committee completed applications, copies of the nominating letters, and any other relevant information. b. Forward results submitted by the Committee on Fellows to the chair for final Fellow award selections. The chair has the option to keep, discard, replace or ask reverification (by staff or nominees) of those applications with discrepancies. Nominations and applications remain eligible for three years. Applications may be updated each year. The nominator will be notified when their nomination has expired to give them an opportunity to renew the nomination. (November 2001). Staff will verify that the nominee is a current Member. a. c. Staff will verify the accuracy of volunteer activities listed on applications.

2.

3.

4.

5.

6.

Award A. Newly elected Fellows are presented at the AOAC INTERNATIONAL Annual Meeting and receive an award. B. Names of newly elected Fellows are carried in an announcement in Inside Laboratory Management and the Journal of AOAC INTERNATIONAL . C. Members elected as Fellows remain so for life. They are listed each year in the membership directory, and receive a A Fellow @ ribbon at each annual meeting (November 1996). D. Once retired, upon written request and payment of the annual Retired Fellows dues, Fellows are eligible for Retired Fellows status. Any special benefits accorded Retired Fellows shall be determined by the Board of Directors (November 2001).

IV.

* * * * * *

Approved: Revised: Revised: Revised: Revised: Revised: Revised:

December 1991

June 1995

November 1996 November 2000 November 2002 September 2010 September 2017

OFFICIAL METHODS SM PROGRAM AWARDS

Contents

Team Awards:

Award in Recognition of Technical and Scientific Excellence

Expert Review Panel of the Year

Individual Achievement Awards:

Technical Service Award

Method of the Year

1

APPROVED BYAOAC OMB – FEBRUARY 5-6, 2015 APPROVED BYAOAC BOARD OF DIRECTORS – APRIL 1, 2015

AWARD IN RECOGNITION OF TECHNICAL AND SCIENTIFIC EXCELLENCE Selection Criteria The purpose of this award is for the Official Methods Board (OMB) to recognize a team, stakeholder panel or working group that has published a major document or other body of work that demonstrates a unique or particularly noteworthy level of technical and scientific expertise. a. The body of work includes major initiatives or technical guidelines accepted, completed or published within the last three years. b. The team has been instrumental in developing or modifying technical guidelines or method validation processes. c. The team product demonstrates significant merit as to the scope of the project, the involvement of a diverse and/or international group of stakeholders or an innovative approach to difficult analytical challenges. d. The award recognizes teamwork that enhances the reputation of the Association and fosters the mission of AOAC INTERNATIONAL. Selection Process: a. The chair of the OMB solicits the OMB members for nominees. b. Written recommendations and supporting information will be submitted to the OMB chair. The information will be distributed to the members of the OMB. c. The OMB selects the recipient of this award. The winner is selected by a 2/3 vote. If necessary, the OMB chair may cast the tie- breaking vote. The minimum criteria for selection are:

Award An appropriate letter of appreciation and thanks will be sent to the recipient(s) of this award. The winner will be announced at the appropriate session of the AOAC INTERNATIONAL annual meeting, with presentation of an award. All members participating in the winning team will be acknowledged at the annual meeting, receive an award and a letter of appreciation. The name of the winner, with supporting story, will be carried in the announcement in the ILM .

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APPROVED BYAOAC OMB – FEBRUARY 5-6, 2015 APPROVED BYAOAC BOARD OF DIRECTORS – APRIL 1, 2015

EXPERT REVIEW PANEL OF THE YEAR

supporting story, will be carried in the announcement in the ILM .

Selection Criteria The minimum criteria for selection are: a. The expert review panel must have completed a significant milestone (e.g. First Action Method, Final Action Method, method modification) within the last three years. b. Generally, some unique or particularly noteworthy aspect of the ERP’s work is highlighted as making the ERP worthy of the award, such as innovative technology or application, breadth of applicability, critical need, difficult analysis, or timeliness. c. The panel report demonstrates significant merit as to the scope of the project, the involvement of a diverse and/or international group of recognized experts or an innovative approach to difficult analytical challenge. Selection Process: a. AOAC staff lists all eligible panels for consideration and forwards that list along with the ERP report to the Chair of the Official Methods Board (OMB). b. The OMB Chair forwards the list along with any supporting information to the OMB. c. The OMB selects the Expert Review Panel of the Year. Winner is selected by a 2/3 vote. If necessary, the OMB chair may cast tie-breaking vote. Award An appropriate letter of appreciation and thanks will be sent to the members of the winning Expert Review Panel. The winning panel will be announced at the appropriate session of the AOAC INTERNATIONAL annual meeting, with presentation of an award. All panelists participating in the winning panel will be acknowledged at the annual meeting, receive an award and a letter of appreciation. The name of the winning ERP, with

3

APPROVED BYAOAC OMB – FEBRUARY 5-6, 2015 APPROVED BYAOAC BOARD OF DIRECTORS – APRIL 1, 2015

TECHNICAL SERVICE AWARD More than one volunteer may be selected in this category each year. In each case the area of expertise should be noted at the time of presentation of the award. Selection Criteria includes: a. Has demonstrated timely, competent, and continuous service in an exemplary manner to a Stakeholder Panel (SP), Expert Review Panel (ERP), Working Group (WG), Section, Community, and Committee and/or to the Official Methods Board (OMB). b. Has donated this service within the three years prior to nomination. c. Gives outstanding expert guidance and support in all technical aspects as needed and requested. Additional support for selection is exemplary performance in one or more of the areas below: a. Has provided guidance on safety, statistical, technical matters, or process expertise. b. Has been instrumental in developing, modifying or validating a high quality method for publication in the Official Methods of Analysis. c. Communicates related activities through the appropriate channels, either through the panel/group/community chairs, the Committee on Statistics or Safety or through the Chief Scientific Officer or other staff designees. d. Contributes significantly to AOAC INTERNATIONAL over a period of years with other accomplishments related to his/her area of expertise (e.g symposium presentations, poster presentations, publications, workshops, meetings). e. Contributes to the development and improvement of AOAC INTERNATIONAL guidelines, OMA methods, statistics or safety programs.

f. Helps guide AOAC in the decision-making process to make the organization a leader in the field of analytical science. Selection Process a. The Official Method Board (OMB) will solicit the Chairs of the Stakeholder Panels, Expert Review Panels, Working Groups, Committees, Community, and the Association membership for nominees. Recommendations based on input from anyone qualified to discuss the contribution of the nominee can be submitted. b. Written recommendations and supporting information must be submitted to the OMB Chair. The OMB chair will distribute the information to the members of the OMB. c. The OMB selects the winner(s) of the Technical Service Award by a 2/3 vote. If necessary, the OMB chair may cast tie-breaking vote. Award An appropriate letter of appreciation and thanks will be sent to the recipient(s) of this award. The winner will be announced at the appropriate session of the AOAC INTERNATIONAL annual meeting, with presentation of an award. The recipient(s) will be acknowledged at the annual meeting, receive an award and a letter of appreciation. The name of the winner, with supporting story, will be carried in the announcement in the ILM .

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APPROVED BYAOAC OMB – FEBRUARY 5-6, 2015 APPROVED BYAOAC BOARD OF DIRECTORS – APRIL 1, 2015

METHOD OF THE YEAR OMB may select more than one method in this category each year. Selection Criteria The minimum criteria for selection are: a. The method must have been approved for first or final action within the last three years. b. Generally, some unique or particularly noteworthy aspect of the method is highlighted as making it worthy of the award, such as innovative technology or application, breadth of applicability, critical need, difficult analysis, and/or range of collaborators. c. The method demonstrates significant merit in scope or is an innovative approach to an analytical problem. Selection Process: a. AOAC staff lists all eligible methods for consideration and forwards that list with supporting documentation (e.g. ERP chair recommendation(s)) to the Chair of the Official Methods Board (OMB). b. The Chair forwards the list along with any supporting information to the members of the OMB. c. The OMB selects the Method of the Year. The winner is selected by 2/3 vote. If necessary, the OMB chair may cast tie-breaking vote. Award An appropriate letter of appreciation and thanks will be sent to the author(s) of the winning method. The corresponding author will be announced at the appropriate session of the AOAC INTERNATIONAL annual meeting, with presentation of an award. All authors will be acknowledged at the annual meeting, will receive an award and a letter of appreciation. The name of the winner(s), with supporting story, will be carried in the announcement in the ILM .

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APPROVED BYAOAC OMB – FEBRUARY 5-6, 2015 APPROVED BYAOAC BOARD OF DIRECTORS – APRIL 1, 2015

AOAC INTERNATIONAL POLICY ON ADMINISTRATION OF BEST MANUSCRIPT AWARD TO AUTHORS Background

The subgroup of the Editorial Board on Best Manuscript Award to Authors recommended and the Editorial Board concurred with the establishment of a Best Manuscript Award to Authors award. A formal recommendation is hereby being made to the Board of Directors to establish the award, with the first award to be presented for the best manuscript, of all original research published in the Journal of AOAC INTERNATIONAL in the 2018 calendar year, at the awards ceremony during the opening session at the 2019 annual meeting. The award would be presented to the best manuscript’s corresponding author, or their designee. The following policy states the purpose, criteria and procedures for awarding the Best Manuscript Award to Authors award. Policy I. Purpose The purpose of the Best Manuscript Award to Authors award is to recognize the most outstanding original and creative journal article published in the peer reviewed Journal of AOAC INTERNATIONAL in the calendar year and to promote and to improve the Journal’s visibility and encourage other quality submissions of basic and applied research in the analytical sciences, within the Journal’s scope, as determined by the Editorial Board. II. Criteria A. Candidate papers must be peer reviewed, original research papers published in the Journal within the calendar year of the award. B. Candidate papers must be judged to have outstanding overall scientific merit; study design, writing quality; technical quality; and potential impact of the work in advancing the field of analytical science, especially human health, and the mission of AOAC. C. Candidate papers must be innovative and have an influence that can go beyond what is expected of the average paper, with a high impact in the scientific literature. Note: Review articles and short communications do not qualify for the award. Papers under consideration from Special Guest Editor Sections should be submitted to additional peer review from the Section Editor and one additional reviewer.

III.

Procedures A. Candidate papers are nominated by peer reviewers of that paper on an on-going basis. Reviewers click on a button in the Scholar One site that reads, “I recommend this paper for an award for best manuscript.” Candidate papers are reviewed by the appropriate section editor of that paper’s section, who would submit the nomination for judgment to a Best Manuscript Award to Authors jury comprised of a total of seven members, including the chair of the panel. To obtain a balance of representation on the jury panel from each of the Journal’s sections, each Section Editor would be responsible for nominating a member from their community. The Section Editors will not be panel members; however, they should help in building a jury panel whereby all sections of the Journal are equally represented. B. The jury panel would then evaluate candidate papers using the award evaluation form. During a conference call, the jury panel would decide on the best manuscript in the calendar year. The evaluation form should be used for discussion purposes only. The panel should use flexibility in judging papers and just not rely on “weightings” themselves. Only one award will be presented, but the jury panel should select the top three papers in order of first, second, and third in case the authors of the first manuscript default or decline the award. Or, if the authors are government employees whereby their ethics committee denies the authors’ participation. The chair of the jury panel informs the Editorial Board chair of the top three selections. C. The Editorial Board chair informs the AOAC Awards Committee about the nominations. The awards committee proceeds with the logistics of award presentation. The award recipient shall receive an award bearing an appropriate testimonial to be presented at the annual meeting, complimentary annual meeting registration, and, a travel grant (to be determined) incident to attending the Annual Meeting where the award is to be presented. B. When a best paper is chosen, the title and authors of that paper, with a supporting article, will be published in the next available issue of Inside Laboratory Management and the Journal of AOAC INTERNATIONAL and otherwise appropriately publicized.

IV. Award A.

08 /2018

MEMO

DATE: FROM:

April 24, 2020 David Schmidt

SUBJECT:

Executive Director Recommendation for Additional Years of Membership Recognition

Background The current AOAC INTERNATIONAL Member Service Award Program recognizes all AOAC members who have attained the milestone anniversaries of 5, 10, 25 and 50 years of membership in the Association.

Recommendation Expand the Member Recognition Award program to include new milestone anniversaries of 30-35-40- 45-years with a unique lapel pin for each of the milestones. We have heard member comments that 25 years is a long time to wait for additional recognition of some of our most loyal members.