AOAC SPIFAN Vanillin Working Group (December 13, 2022)

ERP MEETING QUORUM AND CONSENSUS VOTING MEETING QUORUM ERP Meeting Quorum is seven (7) vetted members of the ERP OR 2/3 of the total vetted ERP, WHICHEVER IS GREATER. NO QUORUM, NO MEETING.

POTENTIAL MOTIONS BY ERP FOR CONSENSUS ON METHODS Consensus Decision Motion Adopting a Method* (as is)

To move the candidate method to Official Methods SM First Action status (ERP can include limits to applicability, if substantiated) To move the candidate method for (modified applicability) to Official Methods SM First Action status To delay decision on the candidate method pending reconsideration and resubmission by the method author To approve the following recommendations and to reconsider the method for Official Methods SM First Action status:  Requirements  Suggestions To send the candidate method back to the method author with information that the method requires further work and cannot be considered at this time. To approve the list of requirements for the ERP’s consideration of the method for Final Action

Adopting a method* (modified applicability) Not Ready to Adopt (but very promising) Recommendation as a follow up to the previous motion Not Reay to Adopt (much work is needed) Requirements for ERP Recommendation for Final Action

Each Motion will require a second and a vote by the ERP. * Method must be adopted by unanimous decision of ERP on first ballot. If not unanimous, negative votes must delineate scientific reasons. Negative voter(s) can be overridden by 2/3 of non ‐ negative voting ERP members after due consideration. Abstentions do not count towards vote; in case of multiple abstentions the results will need to be evaluated. Staff will monitor and record consensus voting.

OTHER CAVEATS AND INFORMATION:

Circumstance

Resolution

Method authors and those affiliated with the method under review may be eligible to serve on the ERP

He/She/They must reveal their direct or perceived connection and/or conflict of interest to AOAC staff and the ERP. It is acceptable to recuse oneself and abstain from voting. ERP members of the same affiliation have only one (1) vote counted. Serves as a resource. Members of the Committees on Safety and Statistics also serve as a resource to both the ERP and method authors. Method authors will be invited to recommend three (3) ERP members to conduct peer review of the manuscript.

More than one ERP member may have the same affiliation

Official Methods Board will assign a member to be a liaison to the ERP ERP members may participate in the peer review process of the manuscript publication