ERP Micro December 2019

AOAC RESEARCH INSTITUTE Expert Review Panel Chair Report for Microbiology for Foods and Environmental Surfaces Page 5 of 6

MEETING MINUTES

I. Welcome and Introductions The Expert Review Panel Co-Chairs, Wendy McMahon and Michael Brodsky welcomed Expert Review Panel members and initiated introductions. The Chair(s) discussed with the panel the goal of the meeting. II. Review of AOAC Volunteer Policies & Expert Review Panel Process Overview and Guidelines Deborah McKenzie presented a brief overview of AOAC Volunteer Policies, Volunteer Acceptance Agreement and Expert Review Panel Policies and Procedures which included Volunteer Conflicts of Interest, Policy on the Use of the Association, Name, Initials, Identifying Insignia, Letterhead, and Business Cards, Antitrust Policy Statement and Guidelines, and the Volunteer Acceptance Form (VAF). All members of the ERP were required to submit and sign the Volunteer Acceptance Form. In addition, she also presented an overview of the ERP process including meeting logistics, consensus, First Action to Final Action requirements, and documentation. III. Review of Methods All ERP members presented a review and discussed the proposed collaborative study manuscript for OMAMAN-43: Evaluation of the MC-Media Pad™ Yeast and Mold Device for the Enumeration of Yeast and Mold: Collaborative Study (Charlotte Lindhardt, Merck KGaA, Frankfurter Str. 250, 64293 Darmstadt Germany, and Patrick Bird, Q Laboratories, 1400 Harrison Avenue, Cincinnati, OH 45214). The co-method author, Patrick Bird of Q Laboratories, was present and able to address questions and concerns of the ERP members. 1 A summary of comments was provided to the ERP members and the method author. 2 By consensus, the ERP presented the following motions for OMAMAN-43. MOTION: Motion by Chen; Second by Achen to move to adopt OMAMAN-43: Evaluation of the MC-Media Pad™ Yeast and Mold Device for the Enumeration of Yeast and Mold: Collaborative Study for AOAC First Action Official Methods status. Consensus demonstrated by: (Unanimous) 8 in favor, 0 opposed, and 0 abstentions. Motion Passed. ERP will discuss, review and track First Action methods for 2 years after adoption, review any additional information (i.e., additional collaborative study data, proficiency testing, and other feedback) and make recommendations to the Official Methods Board regarding Final Action status. The ERP did not discuss any additional Final Action requirements. MOTION: Motion by Fernandez; Second by Chen to request the following recommendations for AOAC Final Action Official Methods status consideration for OMAMAN-43: ▫ Active and Passive User Feedback ▫ Consider output from ISPAM Quantitative Micro WG Consensus demonstrated by: (Unanimous) 8 in favor, 0 opposed, and 0 abstentions. Motion Passed. IV. DISCUSS FINAL ACTION REQUIREMENTS FOR FIRST ACTION OFFICIAL METHODS (IF APPLICABLE)

1 Attachment 1: Method Author Presentation for OMAMAN-43 2 Attachment 2: Summary of Expert Reviewer Comments for OMAMAN-43