OMB Monthly Meeting (April 14, 2016)

OMB Teleconference Materials

MEMORANDUM

Date:

14 March 2016

To:

AOAC INTERNATIONAL Board of Directors Shauna Roman – Chair, Official Methods Board

From:

Subject:

AOAC Official Methods Board Update

STANDARDS DEVELOPMENT AND CONFORMITY ASSESSMENT

OMB Participation in Standards Development •

Vetted 3 sets of stakeholder panel voting members (SPSFAM, SPDS, & SPADA) • Approved Dr. Linda Beck as co-chair of SPADA • At least one OMB member will be participating in stakeholder panel meetings and affiliated working groups during the March 2016 Mid-Year Meeting.

Recommendation from OMB: None at this time.

Sole Source Modifications of Official Methods of Analysis SM An OMB working group was formed to develop a protocol for sole source method modifications. The working group’s proposal was presented to the OMB. The OMB discussed, revised, and agreed on a pathway and definitions. The OMB recommends that this information be included in OMA. This is a process change, the Board can discuss if this should be policy and will require BOD approval. AOAC staff will include this information as an appendix in the OMA.

The approved pathway flowchart and definitions are in Attachment 1.

Recommendation from OMB: BOD to review Attachment 1 and determine if the amendment to OMA requires BOD approval.

First Action to Final Action Guidance to ERPs During the OMB reviews of ERP recommendations for final action, the OMB recognized inconsistencies in the information presented for review. An OMB working group was formed to discuss gaps in the information and recommend a solution to the OMB. Deborah McKenzie developed a template based on the OMB guidance to ERPs from Appendix G. This proposed template addressed the gaps that were identified by the working group. OMB members revised the template so it can be used by both ERPs and OMB liaisons. The OMB intends this checklist to serves as a tool /checklist for OMB liaisons and ERPs and also serves as summary of the ERP review and recommendation of a method for Final Action, Repeal or Continuance. The OMB voted to adopt the template for use and to include the template in the ERP orientation/training. The template and an example of a completed template is presented as Attachment 2 and 3 .

Recommendation from OMB: None at this time.

March 2016 OMB Update: Page 1 of 6

April 2016

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