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MEETING REGISTRATION AND SIGN‐IN   Assisting with registration involves working with staff colleague(s) to assist meeting participates get to the meeting room  on time. Meeting registration is in two parts, outside and inside the meeting room. 

I. Outside Meeting Room: Meeting attendees will sign in and receive their badges specific for the stakeholder panel meetings.

Duties include: 

1. Setting up the registration tables; 2. Greeting meeting attendees when they arrive; 3. Ensuring all attendees sign the sign‐in sheet(s) for the appropriate meeting and receive a meeting badge; 4. Printing a badge if one is not preprinted;

5. Escorting attendees to the room, if necessary; 6. Ensuring all sign‐in sheets are stored securely

II. Inside Meeting Room: Meeting attendees will electronically sign in to be counted as attendees of the meeting and stakeholder voting members  (only Gluten in Oats and SPIFAN have voting panels) will be identified and invited to sit at the table.

Duties include:  

7. Assist meeting coordinator as needed; 8. Setting up the registration tables; 9. Greeting meeting attendees when they arrive; 10. Advise and assist all attendees to sign-in electronically for the meeting; 11. Escorting attendees to seating, if necessary; 12. Reminding representative voting panel members that they sit at the table when they sign in; 13. Cleaning and packaging the materials and electronics; 14. Ensuring all in‐room sign‐in or working group information are stored securely and provided to the in‐room coordinator after the meeting. Return all iPads to BAV. Please refer to the schedule as Re gistration is scheduled to open at varying times .   Please plan to arrive at the  registration area and/or the meeting room no later than 30 minutes in advance to assist with set up.     Some Frequently Asked Questions  and/or recurring situations  Answers and Resources  Questions on Travel and Hotel  Refer to Lauren Chelf (hotel) and Jonathan Goodwin (travel)  Stakeholder Voting Panel  Refer to the voting panel information in the in‐room Registration  Materials  There isn’t a badge and name is not on  sign‐in sheet  Badges can be made onsite and go to the last page of any of the sign‐ in sheets and write in name and affiliation.  Where and when can I register for the  Annual Meeting  Annual Meeting Registration can be done online at www.aoac.org If I attended SPDS on Friday, do I  need to sign in on Sunday for ISPAM?  Yes, you will need to sign‐in electronically to each meeting; if have a  badge, it will be good for ISPAM or SPDS.  Is a particular staff person available?  If the person is available and easy to access fine, make the 

introduction.  If not, please get a business card or make note of it  and give it to  the staff person so that follow up can be initiated.  Please escort (if possible) or direct the person to the appropriate staff person. Please escort (if possible) or direct the person to the appropriate staff person

I have a new presentation. Is Chris, Delia  or La’Kia available  How do I  sign up for a working group , ERP or to get on a mailing list?

03/09/2019